Virtual Conferencing with Virtual Expo

Virtual Expo: The Ultimate Virtual Venue

Virtual Expo

The event industry in the USA is poised to grow to $18.6 Billion over the next five years… but for you, it comes down to a single event.  We build every Virtual Expo with the intention of saving you time, money and effort.  From pre-show through post-event reporting, we offer the most complete Virtual Expo and Conferencing solution available at any price.

Your organization benefits through:

• Strategic consultation on your vision for the ultimate learning experience
• 24/7 access to your expo, conference or job fair by attendees, vendors and sponsors
• Engaging members who would otherwise not attend an onsite event
• Reliable technology that provides nearly unlimited options for meeting and learning
• A comfort level with our process; we understand the meeting aspect and educational perspective thoroughly
• Cost savings coupled with revenue generation, for more profitable events
• Ideal for industry trade events, job fairs, summits, conventions, and other speaker & booth-oriented meetings.

Before the show:
We make the pre-show an integrated part of the event. Customize the screens and add your choice of registration fields. Charge for admission if you want, and sell your exhibit space, all from within our solution.

Exhibit halls:
Sell as many booths as you wish. We offer over 100 predesigned booth templates, all with built in video chat, intro video, scrolling messages and a slide show. Offer downloadable brochures; even create a give-a-way contest. Add a storefront for instant booth sales, or build a catalog and send them to the exhibitor’s website.

Interactive meeting rooms:
Launch up to six tracts of presentations. Each speaker can choose to provide live video, audio and/or prerecorded presentations. Attendees can ask audio and text questions, and archives can be viewed anytime.

How did it go?
We provide reports quantifying every action taken by the attendees.

Virtual Expo offers real tradeshow, conference or job fair experience for exhibitors, speaker and attendees, with these features:

Exhibitor features:

• Branded booth space
• Shopping enabled
• Contests and giveaways
• Catalog display
• 1-1 video chat
• Videos and slide shows
• List jobs
• Multiple staff per booth
• 100+ templates

Attendee features:

• Easy registration
• Super fast image loading
• Multiple meeting rooms
• Easy-to-use interface
• Video chat with all
• Upload materials
• Integrated shopping cart
• Show bag for downloads

Speaker features:

• Up to 6 rooms of different length presentations
• Automated video uploading and transcoding
• Slide shows along side video
• Auto archive of presentations
• Live or recorded video
• Audience questions via text or audio
• Screen sharing
• Lectures paid or free for presenter and audience

Chat features:

• Exhibit hall, meeting room and lounge chats
• Group chat, unlimited 1-1 chat, video links
• Use text, audio, video
• Discussions and Q&A
• Forums or message boards

Reporting features:

• Reports per site or attendee
• Pivot table results per attendee
• Output reports as pdf or csv
• Transcripts of all group chats
• Track all e-commerce for product payment and fulfillment

Hybrid Web Events

Extend the Reach of Your Conference

Provide a virtual seat for members who are unable to attend your onsite conference. Associations use hybrid conferencing to extend live event attendance by providing access to an online audience. Leverage your investment, increase revenue and participation, and facilitate interactivity between your onsite and remote viewers. CommPartners' hybrid web event services combine multimedia production and professional development to deliver professional quality web programs that create an exciting learning environment that engages all conference participants.

Associations choose CommPartners' hybrid web events because they:

• Appreciate that we work primarily with associations and thoroughly understand their unique requirements 
• Value the ease and affordability of our solutions 
• Reach new audiences and generate additional revenue 
• Trust our professional event staff, videographers and multimedia team 

CommPartners experts provide a comprehensive hybrid event solution that encompasses:

• Flexibility: We are prepared with equipment, staffing and expertise required for any size event – from intimate meetings to conference expos 
• All-inclusive service: We provide the opportunity to work with a single provider from start to finish, including planning and strategy, interface design, site registration, technical and software requirements, and event production and support 
• Professional design and branding: CommPartners’ hybrid programs can deliver your event in a highly customized, beautifully designed, branded event console with features that build interaction between the two audiences  
• Event Producers: Our professional event producers know engaging ways to facilitate interaction between your online and onsite audiences and make the experience engaging for all participants 
• Revenue generation assistance: Leverage your assets by capturing your sessions and making them available for repurposing from your website, knowledge community or educational platform 
• Integration: Our ability to integrate seamlessly with most Association Management Systems provide a better attendee experience 
• Learning enhancements: Add polls, surveys and testing to your events, enabling your online audience to earn continuing educational credits

Additional features include:

• Event Producer who coordinates everything, including online event registration, email invitations, onsite video crew and equipment set-up, event moderation (if requested), post-event surveys, etc. 
• Custom registration and merchant services available*.
• Webcast streamed using CommPartners’ high quality video webcast technology
• Onsite video switching for multiple cameras and shot angles
• Online viewing screen layout options
• Optional audio phone bridge

* Service provided for an additional fee.

Virtual Board Room

Virtual Board Meetings: A successful transition from onsite to online.

You may have already attempted to meet virtually with your board. If so, you know the frustration of roll call, voting and motions with standard webinar software. Pioneering in concept, CommPartners' vritual meeting platform, Virtual Board Room, delivers Robert’s Rules of Order and parliamentary procedure in a customized, friendly webinar interface.

Associations choose CommPartners Virtual Board Room because it allows them to:

• Save on meeting expenses by as much as 90% and utilize the savings elsewhere
• Easily manage meeting requirements like roll call, motions, voting, seconds, and parliamentary precedence with simple controls and an intuitive interface
• Schedule meetings with far less planning time and effort

Virtual Board Room has built-in capabilities that allow you to be as effective as meeting onsite.

Meeting Options include:

• Separate dashboards and controls for Chairperson and Member
• Assignment of voting permissions on an individual basis; Record who voted and how, on each motion
• Automated motion tracking with drop-down menus and intelligent ordering based on Robert’s Rules of Order
• Chat windows for private and public online discussion
• Phone lines for audio connectivity and facilitate debate
• Push-button responses built in for voting, motions, polls, seconds, and hand-raises
• Full support with an assigned Event Producer to handle all logistics, and live phone operators ready to help during your meeting

Chairperson Dashboard features:

During the meeting, the Chairperson manages the meeting motion process, debates, and voting.   In addition, a reporting tool provides Officers, Boards and Committees with whiteboard and annotations, slide sharing, screen sharing, and even full motion video.

• Controls the floor: speaking/voting 
• Edit Members voting permissions
• Supports Roll-call voting
• Activates and tracks each vote
• Activate/deactivate vote results
• Manage motions 
• Manage Speak for/Against debate queue
• Recognize motions
• Automated motion precedence based on Roberts Rules of Order
• Add/delete supporting documents for Member download
• Create/display a pre-meeting agenda
• Start/stop Reporting functions

Member Dashboard features:

Members can make, second and/or amend motions, make secondary motions based on motion precedence, vote, speak for or against issues during debate, and more.

• Make, amend and or second a motion
• Vote and view results in real-time
• Compare Primary Motion vs. Amended motion
• View primary motion on the floor
• View secondary motions on the floor
• Single click “second a motion”
• Single click enter/exit debate queues
• Join a discussion forum (if activated)
• View/download handouts, documents and meeting minutes 
• Reports
• Quorum indicator 

Additional features:

• Customize motions based on meeting size
• Automated motion precedence based on Roberts Rules of Order
• Record meeting activities (motions, debates, votes)
• Audio to text transcription for meeting minutes
• Calendar of events
• File Management and Sharing
• Passcode protected forums 
• Supports Flash video & PowerPoint
• Audio conferencing via telephone
• Text chat during Reports
• Perpetual meeting environment. 
• Tabled motions are stored for future meetings.
• No software download required
• Secure environment

iMeet

Reinventing the Online Engagement Experience

Using online tools to effectively communicate and collaborate with peers has always been a challenge.  Until now, virtual solutions addressed only select aspects of online engagement, but failed to provide the comprehensive experience that users crave. With the introduction of iMeet, for the first time ever, individuals will have the opportunity to experience the ideal form of virtual interaction.  iMeet redefines our style of communicating and incorporates a mix of video conferencing, social networking, and media sharing.

A tool like never before:

• Simple, easy-to-use, and free of plug-ins or software installation
• Dynamic and flexible meeting rooms
• Personalized participant cubes identified via video feed, picture or avatar
• Individuals can add a personal biography and connect with their social networking sites   
• Integrated with teleconferencing line
• Rich multimedia sharing and online chat feature
• Ability to record the entire session

Powerful applications:

• Encourages meaningful dialect between peers by shrinking distance
• Adds a dimension to the webinar breakout-groups
• Redefines the virtual boardroom experience
• Encourages the movement towards constructive Social Learning
• Impromptu or formal committee meetings