Conduct a Board Meeting … Virtually
Do your board meetings include parliamentary procedure? Is it challenging to have all participants travel to your meeting destination? If so, Virtual Board Room™ might be the ideal solution. CommPartners’ virtual meeting platform,Virtual Board Room™, delivers Robert’s Rules of Order and parliamentary procedure in a customized, friendly and collaborative online environment.
Associations Choose CommPartners Virtual Board Room™ Because It Allows Them to:
- Save on meeting expenses by as much as 90% and utilize the savings elsewhere.
- Easily manage meeting requirements like roll call, debates, motions, voting, verification of a quorum and other parliamentary precedence components.
- Include presentations, video, document review and conversations in your meeting agenda.
Virtual Board Room Has Built-In Capabilities That Allow You to Be as Effective Online as You Are at an On-site Facility.
Meeting Options Include:
- Separate dashboards and controls for Chairperson and Member
- Assignment of voting permissions on an individual basis; Record who voted and how, on each motion
- Automated motion tracking with drop-down menus and intelligent ordering based on Robert’s Rules
- Chat windows for private and public online discussion
- Phone lines for audio connectivity supporting interactive discussions and debates
- Push-button responses built in for voting, motions, polls, seconds, and hand-raises
- Full support with an assigned Event Producer to handle all logistics. Phone operators are ready to help before, during and after your meeting
Member Dashboard Features:
Members can make, second and/or amend motions, make secondary motions based on precedence, vote, speak for or against issues and more.
- Make, amend and or second a motion
- Vote and view results in real-time
- Compare primary motion vs. amended motion
- View primary motion on the floor
- View secondary motions on the floor
- Single click “second a motion”
- Single click enter/exit debate queues
- Join a discussion forum (if activated)
- View/download handouts, documents and meeting minutes
- Reports
- Quorum indicator
Chairperson Dashboard Features:
During the meeting, the Chairperson manages the motion process, debates, and voting. In addition, a reporting tool provides Officers, Boards and Committees with whiteboard and annotations, slide sharing, screen sharing, and even full motion video.
- Controls the floor: speaking/voting
- Edit Members voting permissions
- Supports Roll-call voting
- Activates and tracks each vote
- Activate/deactivate vote results
- Manage motions
- Manage speak for/against debate queue
- Recognize motions
- Automated motion precedence based on Roberts Rules
- Add/delete supporting documents for member download
- Create/display a pre-meeting agenda
- Start/stop reporting functions
Additional Features:
- Customize motions based on meeting size
- Automated motion precedence based on Roberts Rules
- Record meeting activities (motions, debates, votes)
- Audio to text transcription for meeting minutes
- Calendar of events
- File management and sharing
- Pass code protected forums
- Supports Flash video & PowerPoint
- Audio conferencing via telephone
- Text chat during reports
- Perpetual meeting environment
- Tabled motions are stored for future meetings
- No software download required
- Secure environment
